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Personnel Policy Manual
Required Annual Training
Full and part-time faculty, staff and bargaining unit employees who are eligible for leave with pay and benefits.
- Eligible employees are granted leaves of absence for required annual military training, not to exceed 15 calendar days.
- While on leave for required annual training, employees are paid the difference between their military pay and their regular university pay. Employees should submit their military leave and earnings statement as documentation to receive such pay.
- At the written request of the employee, the time off may be charged to accrued vacation, rather than leave of absence without pay. If no accrued vacation exists, the absence must be charged to leave of absence without pay. Employees on leave for required annual training cannot be compelled to use accrued vacation leave.
Employees must notify their supervisors as far in advance as possible and give the supervisors a copy of the notification letter.
Employees Ordered to Active Duty
- Full and part-time faculty, staff and bargaining unit employees who are eligible for leave with pay and benefits
- Employees who are in the Armed Forces, National Guard or Reserves, and who are on active duty or called to active duty status in support of a contingency operation.
- Documentation of military orders must be submitted. An employee must notify a supervisor as far in advance as possible and give the supervisor a copy of the military orders.
Employees will be paid the difference between their military pay and their regular university pay. The pay will continue for the period the employee is ordered to active duty or for 90 calendar days, whichever occurs first. The employees must submit the military leave and earnings statement as documentation to receive such pay.
Employees enrolled in benefit programs will be eligible to continue benefits on the same cost sharing basis for the period of active duty or for 90 calendar days, whichever occurs first. Employees should contact the Benefits Service Center to discuss benefits options.
The law provides that the employer cannot require an employee called to active duty to use vacation leave. The employee can, however, request in writing to use vacation leave. Should an employee request vacation leave, the period of vacation leave will be included in the 90 calendar days.
Sick leave is not available to an employee ordered to active duty.
Leave Without Pay
Upon expiration of 90 calendar days, the employee will be placed on a leave without pay and will be eligible to continue benefits on the same basis afforded employees on a leave of absence without pay.