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Fast Facts on Compensation for Staff

Understanding and Calculating Regular Rate
Besides appropriately determining what hours are considered compensable under the Fair Labor Standards Act, it is equally crucial to calculate overtime pay correctly for non-exempt employees and to avoid judgments to pay back wages and other penalties. A FastFacts scheduled on April 24, 2012 at 10:00 a.m. EDT, is the second in a four part series on wage & hour laws and regulations, timekeeping and payroll procedures applicable to the University’s non-bargaining unit employees.

The Act requires that overtime pay for non-exempt employees be calculated based on what it refers to as the “regular rate”. Depending on the circumstances, the “regular rate” is not always an employee’s hourly rate. It is very important that managers, supervisors and individuals with responsibility for employee payroll administration have a clear and complete understanding of how to calculate the “regular rate” and overtime pay accordingly. For that reason, the invitation to register for the live session will extend to those who oversee payroll administration; others who have an interest are welcome to listen to the recording after the live session through myLearning@jhu.

In this FastFacts event, Sue O’Hare, Sr. Compensation Analyst, will discuss regular rate – what it is, what it is not, why it’s important and how to use it to calculate overtime. An alternative method of overtime pay known as Rate-in-Effect will also be discussed.

This FastFacts is the second in a four part series on wage & hour laws and regulations, timekeeping and payroll procedures applicable to the University’s non-bargaining unit employees. The first FastFacts was on Hours Worked & Time Off Plan and the next 2 FastFacts will be on:

  • Tracking Time in e210 & Processing Overtime in SAP
  • Overtime Pay – Real Life Scenarios & Special Issues

OBJECTIVES:

In this session, Sue will address the following topics:

  • What’s included and what isn’t included in Regular Rate
  • How Regular Rate is calculated
  • Examples of Regular Rate calculations including:
    • Regular Rate when overtime is worked
    • Regular Rate when there’s concurrent employment
    • Regular Rate when there’s On-Call Pay
    • Regular Rate when there’s Holiday Pay
  • Rate-in-Effect method of calculating overtime and when it may be used

Tracking Time in e210 & Processing Overtime in SAP
Employers are required by the Fair Labor Standards Act to maintain proper and timely records of hours worked by non-exempt employees. Maintaining proper records is crucial, and an employer’s ability to produce accurate and complete records is especially important if and when there are questions about an employee’s pay. A FastFacts scheduled on May 10, 2012 at 10:00 a.m. EDT is the third in a four part series on wage & hour laws and regulations, timekeeping and payroll procedures applicable to the University’s non-bargaining unit employees.

It is very important that managers, supervisors and individuals with responsibility for employee payroll administration ensure that their non-exempt employees complete their time record correctly and on a timely basis. . For that reason, the invitation to register for the live session will extend to those who oversee payroll administration; others who have an interest are welcome to listen to the recording after the live session through myLearning@jhu.

In this FastFacts event, Rose O’Neil, e210 Administrator and Cynthia Addison, HR Shared Services Manager will provide instructions on how time must be recorded on the e210 system. Also to be discussed are: new e210 codes, rounding rules for recording non-exempt overtime hours, and new overtime report for non-bargaining unit employees.

This FastFacts is the third in a four part series on wage & hour laws and regulations, timekeeping and payroll procedures applicable to the University’s non-bargaining unit employees. The previous two FastFacts were on Hours Worked and Time Off Plans and Understanding & Calculating Regular Rate. The next and last FastFacts in this series will be on Overtime Pay – Real Life Scenarios & Special Issues.

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