PDF Document Download

Resources for New Employees


There are two components to orientation:

  • New Employee Orientation, an overview of the university's history and policies as well as important resources that should be completed by all employees.
  • Benefits Orientation, an overview of benefits programs like health care and retirement that should be completed by all employees eligible for benefits.

All employees in the School of Medicine, Bloomberg School of Public Health and School of Nursing are required to complete new employee orientation online upon starting work.

All other employees are required to complete new employee orientation online or in person within thirty days of starting work.

You will need your JHED ID and password to participate in the e-course. You must read, download and save the Employee Handbook in the final module in order to complete the online orientation.

Please use the following link for directions to access the online orientation: NEO Ecourse registration instructions.

In addition to the orientation courses, on-boarding toolkits were created to help acclimate and support new employees. There are three versions for employees with different needs:

Dress Code

You should feel free to speak with your supervisor about the department dress code. Employees' appearances are important to the image of the department and to the university, in general. In non-public areas, while appearance is important, it may not be as important as in the patient and public areas. Safety concerns may dictate dress code in other areas. Common sense and decency should prevail in all cases.


The university has a formal nepotism policy. We encourage you to refer family and friends to open positions within the organization. Refer to the formal nepotism policy for detailed guidance.

Employment Verification

In order to improve service to our employees, we use The WORK Number (TALX) when employees need employment verification and salary information for buying or renting a home, purchasing a vehicle, or applying for a loan. The service can be used for social services needs as well. Employees should not direct vendors to human resources departments, Human Resources Shared Services or Payroll Shared Services offices to verify their employment and salary information. This service is utilized by a vendor, such as lenders; access more information on The WORK Number.

Pick-up of Paychecks and Statements

To insure proper security, the signature of staff members designated on the authorized signature form are the ONLY signatures that will be accepted for each category. A new form must be completed and submitted each time a faculty/staff member is added or deleted. The new form will supersede all previously submitted forms. Only those signatures appearing on the most recently submitted form will be accepted for each category. Names and signatures for staff members who are authorized in more than one category should be repeated for each category. At least one signature is required for each category. Only one faculty/staff member can be designated to receive confidential payroll forms for the department. A separate form must be completed for each Primary Department Code. The authorized signature form should be obtained from and the completed form returned to the Human Resources Payroll Records Section, W600 Wyman Park.


Most Homewood campus faculty and staff are required to have a J-CARD. This card is also necessary to gain entrance into campus parking lots. J-Cards are available for faculty and staff and can be obtained at 51 Garland Hall. For further information you may call 410-516-5121 or visit ID Card Services.

ID Badges (SPH/SON)

You will be given a badge request form from the divisional human resources office on your first day of work. This form must be filled out completely and have a valid, authorized signature from the human resources department. You must present a valid picture ID along with the badge request form for identity verification. For further information and ID office location, visit the East Baltimore Campus Security Department.

ID Badges (SOM)

On your first day of work, you will be issued an ID badge. If a new badge is needed (because you lose your original badge, for example), you will need to fill out a badge request form, get it signed by a department representative, and take it to the ID office in the main hospital for a replacement badge to be issued. For ID office location, visit the East Baltimore Campus Security Department.

Records for Joint Commission

The School of Medicine Human Resources Payroll, Leave, and Records office is responsible for providing requested personnel records to approved auditing agencies such as the Joint Commission. Individual departments are required to forward specific documents to the office for inclusion in SoM human resources personnel files.

For more information on Joint Commission readiness, visit this page of educational resources and this toolkit.

PDF Document Download