Human Resources Policy Manual

<<  Section 6: Position Descriptions  >>


    Position Descriptions

    Positions (employee groups) are categorized by hours worked, the regularity of the work schedule and the duration of the position.

    Full-time

    A regular position planned to last longer than six months requiring a minimum of 28 hours per week to be worked on a regularly scheduled weekly basis. The actual annual salary for a full-time position must be 75% or more of the full-time equivalent annual salary.

    Part-time

    A regular position planned to last longer than six months requiring less than 28 hours per week, but at least 19 hours per week, to be worked on a regularly scheduled weekly basis. The actual annual salary for a part-time position must be less than 75% but at least 51% of the full-time equivalent annual salary.

    Limited

    A limited position is expected to average 28 hours or more per week. Positions that have a regular/consistent full-time weekly schedule may not last more than 6 months and may not exceed 987 hours in the 6 month period. Positions that have a variable, intermittent, infrequent or occasional schedule may last 12 months but may not exceed 987 hours over the 12 month period.

    Casual

    A casual position falls into one of the following categories:

    Seasonal

    A Casual-Seasonal employee is one who is hired to satisfy or meet the needs of a department which are cyclical and recurring in nature. Seasonal work is short term (no more than 6 months) and recurs about the same time each year. Seasonal employees may work up to 40 hours per week and may have a regular/consistent, infrequent or variable schedule. They may not work more than 987 hours in a 6 month period. Employees who are categorized as casual-seasonal lose their seasonal designation when they work other non-seasonal assignments during the year.

    As Needed

    Casual-As needed employees are not expected to work more than 27 hours per week. They may have a regular/consistent, infrequent or variable schedule and may work as needed throughout the year. They may not work more than 987 hours in a 12 month period. An employee in a limited or casual position(s), Casual-Seasonal or Casual-As Needed, who has reached or is close to reaching the 987 hours threshold may not be hired or employed for other assignments in the university. If an employee is anticipated to work beyond 987 hours for all assignments in the university starting with the first assignment, the supervisor(s) should speak with a representative of the divisional Human Resources Office to determine whether the employee group should be changed to full-time, part-time or limited. If the divisional Human Resources Office representative and the supervisor agree to change the employee group, neither employee group nor benefits eligibility will be made retroactive.

    Contact Human Resources for guidance on whether schedules are considered regular/consistent or infrequent, variable, intermittent or variable.

    Pay for all casual (non-faculty) employees must be based on an established hourly rate and hours worked submitted through the CATS time system.

    Examples:

    Work Schedule/DurationPosition Type (Employee Group)
    Full-time staff hired to work 37.5 or 40 hours/week and are hired for the same purpose each year for the same "season" (i.e., a recurring period at about the same time every year) and the period of time during which the employee is expected to work does not exceed six months Casual Seasonal
    Examples of seasonal employees include: CTY summer hires, summer youth programs, etc.
    Full-time staff hired to work 37.5 or 40 hours/week on a specific pre-determined project or to back fill for a full-time employee on a leave of absence for a defined period of time with an anticipated end date not to exceed six months. Limited
    The nature of the work is not seasonal. The position regularly/consistently works 37.5 to 40 hours per week and lasts no more than 6 months. The employee must be hired into a limited position.
    Full-time staff hired to work 37.5 or 40 hours/week on a specific pre-determined project or to back fill for a full-time employee on a leave of absence. The expected duration of the position will exceed six months. Full-time
    The nature of the work is not seasonal. Because the position exceeds 27 hours per week and is expected to exceed six months, the employee is full-time.
    JHU graduating students who have been employed (student or non-student assignments) during the year and continue to work after graduation. The position will not exceed six months. Casual - As Needed or Limited
    Students are treated the same as all other employees. Because the student has been employed during the year in one or more student assignments, he or she may not be considered seasonal. The student is either casual as needed or limited, depending upon the hours worked per week.
    JHU students who have been employed (student or non-student assignments) during the year and continue to work between semesters. Casual - As Needed or Limited
    Students are treated the same as all other employees. Because the student has been employed during the year in one or more student assignments, he or she may not be considered seasonal. The student is either casual as needed or limited, depending upon the hours worked per week.
    Non-JHU students who are hired to work between semesters or during holiday periods. *Casual-Seasonal
    Because these students are not employed by JHU any time other than a seasonal or holiday period, they are seasonal employees.

    Note: hours worked by students are monitored in the same manner as all other employees. All hours worked in a 12 month measurement period must be counted, except for hours worked under a work study program. If an employee (including student employees) works throughout the year, he or she cannot be considered seasonal.

    *If the seasonal employee returns after a second seasonal assignment during the same academic year (e.g., between semesters), the employee may not be considered seasonal any longer and must be hired into another position category, limited or casual non-seasonal as appropriate.

    9-10 Month Positions

    9-10 months positions - A regular full-time or part-time position during identified academic periods. The position may be designated for 9 or 10 months. The position can be for a defined period or, alternatively, for the fall and spring semesters with a break between the semesters.

    Procedures for Administering 9-10 Months Positions