Human Resources Policy Manual

<<  Section 12: Holidays  >>

  1. Holidays
  2. Calendar Variations
  3. Eligibility
  4. Floating Full-Day Holiday
  5. Compensation For Designated Holidays Worked
  6. Holidays for Staff Working Non-Standard Work Week

  1. Holidays

    1. Designed full-day holidays

      New Year's Day - January 1
      Martin Luther King's Birthday - Third Monday in January
      Commencement Day - Date announced annually.
      Observed by departments
      located on the Homewood Campus, including
      Housing and those
      in the Wyman Building.
      Memorial Day - Last Monday in May
      Independence Day - July 4
      Labor Day - First Monday in September
      Thanksgiving Day - Fourth Thursday in November
      Day after Thanksgiving - Fourth Friday in November
      Winter Holiday - Full Day - December 24*
      Full Day - December 25
      Full Day - December 31*
      *Tentative

  2. Calendar Variations

    1. When any of the holidays fall on a Saturday or Sunday, the preceding Friday or the following Monday will be recognized as a paid holiday.


  3. Eligibility

    1. Full-time staff members receive the designated holidays.

    2. Part-time staff are eligible for holiday leave on a pro-rata basis.

    3. Limited-time, temporary and casual staff are not paid for holidays.

    4. Staff members on leave of absence without pay are not paid for holidays that occur during the leave.


  4. Floating Full-Day Holiday

    1. Eligibility for floating holidays

      1. First year of employment

        (1) Staff members employed at the Homewood campus as of July 1, but no later than December 31 observe Commencement Day and will have one floating holiday available during the fiscal year (July 1 - June 30).

        (2) Staff members (other than those employed at the Homewood campus) employed as of July 1, but no later than December 31 will have two floating holidays available to use during the fiscal year (July 1 - June 30).

        (3) Other than those employed at Homewood, staff members employed as of January 1, but no later than May 31 will have one floating holiday to use prior to June 30 of that year. Staff at Homewood will observe Commencement Day.

    2. Subsequent years

      As of July 1, staff members (other than those employed at the Homewood campus) have two floating holidays available during a fiscal year (July 1 - June 30).

      Staff members employed at the Homewood campus observe Commencement Day and will have one floating holiday available during a fiscal year (July 1 - June 30).

    3. Staff members scheduling a floating holiday must obtain the supervisor's approval.

    4. Staff members transferring from one University department to another can carry floating holidays to new department.

    5. The maximum number of floating holidays available in a fiscal year is two. Floating holidays cannot be carried over from one fiscal year to another. Floating holidays not taken during the fiscal year are lost. Floating holidays must be taken in full day increments.

    6. At termination, there is no payment for unused floating holidays.


  5. Compensation For Designated Holidays Worked

    1. All non-exempt full-time and part-time staff members who are required to work during a designated holiday receive either normal pay plus one and one-half times their hourly rate for each holiday hour worked or normal pay plus time off at the rate of one and one-half hours for each holiday hour worked. Time off must be taken within the same pay period of the holiday hours worked. All holiday work requires prior supervisory approval.


  6. Holidays for Staff Working Non-Standard Work Week

    1. Non-Exempt Staff

      1. If a holiday is observed on a regularly scheduled workday, eligible non-exempt full-time and part-time staff members will be given time off with pay equivalent to the average daily hours in their regular weekly schedules (i.e., the total hours scheduled for the week divided by 5). If the average daily hours do not equal the number of hours the employee would have been scheduled to work on the holiday, an adjustment in the work schedule may be made so that there is no loss of holiday leave or earnings.

      2. If a holiday is observed on a regularly scheduled day off, the staff member will be given time off equal to the average daily hours in their regular weekly schedule (i.e., the total hours scheduled for the week divided by 5), at a time convenient to the staff member and the University, but within 60 days following the holiday.

    2. Exempt Staff

      1. If a holiday is observed on a regularly scheduled workday, eligible exempt full-time and part-time staff members will be given that day off with pay.

      2. If a holiday is observed on a regularly scheduled day off, the staff member will be given another day off at a time convenient to the staff member and the University, but within 60 days following the holiday.